Associate Project Manager- Planning, Design, and Construction

The Associate Project Manager is part of the Planning, Design, and Construction (PDC) team that manages planning, design, and construction activities for VUMC's capital building and renovation projects. The Associate Project Manager works in partnership with PDC's Architect Project Managers and Construction Project Managers on their assigned construction projects and keeps all parties informed, as well as, seeks direction from appropriate sources as needed. The Associate Project Manager may work independently and/or may assist other Project Managers in their oversight for all aspects of the design and construction projects assigned, including cost, scope, quality, overall schedule, and accurate/timely close out of projects.

The Associate Project Manager will interact with external architects and construction teams, as well as internal collaborators such as Facilities Management, Space Management, the Office of Clinical and Research Safety, Risk Management, etc., as well as the PDC financial team.

JOB SUMMARY:

Assist and supervise the operation and administration of design and construction projects.

KEY RESPONSIBILITIES:

• Works closely with PDC's Architect Project Managers and Construction Project Managers to support and manages project deliverables within budget and on schedule
• May analyze and generate project budgets and schedules
• Identifies, understands, and actively manages project risks
• Coordinates the various stakeholders of the project including contractor, design team, vendors, and end user
• Identifies potential schedule impacts including scope, weather, manpower and changes and facilitates mitigation plans for these impacts
• Negotiates project issues including change order, contingency expenditures
• Maintains thorough understanding of contract documents
• Participates in Owner/Architect/ Contractor meetings
• Communicates and enforces VUMC safety policies
• Provides support for the planning, developing, and executing the project to meet established goals, objectives, and timelines
• Supports the day-to-day project activities
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Candidates should have experience successfully managing design or renovation projects, excellent communication skills, and careful attention to detail. Candidates should be highly collaborative and responsive to all participants in the project in timely manner.

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
TECHNICAL CAPABILITIES:

PROJECT MANAGEMENT (NOVICE):- Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

PROCESS IMPROVEMENT (NOVICE):- Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.

PROJECT PLANNING - (NOVICE):- Demonstrates ability to realistically anticipate resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for a the continuum of projects. Appropriately matches equipment and capital resources to task demands. Reshapes project during life-cycle evolution, if needed. Demonstrates ability to break down work into manageable and measurable units, estimating time and costs appropriate to the project stage. Works with project management tools.

GAP ANALYSIS (NOVICE):- Analyzes the difference between the current and desired state. The ability to draw appropriate and valid conclusions from data presented, sifting through data to determine the most significant elements. Identifying common elements and themes in situations and actions, recognizing cause and effect relationships.

FINANCIAL PROCESSES (NOVICE):- Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

CORE ACCOUNTABILITIES:

• Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance.
• Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement.
• Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements.
• Team Interaction: Individually contributes to project/ work teams.

CORE CAPABILITIES:

SUPPORTING COLLEAGUES (P1):

• - Develops Self and Others: Continuously improves own skills by identifying development opportunities.
• - Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.
• - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.

DELIVERING EXCELLENT SERVICES (P1):

• - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.
• - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner.
• - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.

ENSURING HIGH QUALITY (P1):

• - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.
• - Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
• - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.

MANAGING RESOURCES EFFECTIVELY (P1):

• - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
• - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
• - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.

FOSTERING INNOVATION (P1):

• - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
• - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
• - Adapts to Change: Embraces change by keeping an open mind to changing plans and incorporates change instructions into own area of work.