JOB SUMMARY

Provides professional architectural services for design and construction on all architectural work as it relates to remodeling, renovation and new construction projects within Baylor Scott & White.

ESSENTIAL FUNCTIONS OF THE ROLE

• INITIATES PROJECTS AND MEETS WITH BSWH TO DETERMINE THE CLIENTS SCOPE, BUDGET, TIMELINE AND EXPECTATIONS:
• Initiates communication with client of newly assigned project within 3-5 days of assignment.
• Meets with client within 2 weeks of assignment to commence understanding of scope, budget, timeline and expectations.
• Determines whether project should be outsourced or will stay within the department.  If outsourced, initiates contact with all pertinent consultants and vendors in a timely manner.
• Initiates Project Management File and Project Summary and maintains the summary and keeps it current throughout the duration of the project.
• Establishes projects' financing source and receives project number in a timely manner.
• DELIVERS PROJECTS THAT MEET THE SCOPE, BUDGET, TIMELINES AND EXPECTATIONS OF THE CLIENT:
• Meets the expectations of the project assignment in a timely manner.
• Maintains regular, concise, and complete communication with projects' client and other team members.
• Works with all Project Team members (client, consultants, contractors, vendors and other pertinent BSWH departments) to deliver the project that meets the clients needs while remaining within budget and time.
• Delivers projects within the constrain of any and all applicable BSWH policies, procedures and standards, agency requirements, city codes, and JCAHO requirements.
• Works with pertinent BSWH departments and coordinates efforts to ensure their timely input and reviews and ensures that their specific requirements are included in the project and that their requirements meet the needs of the user and can be delivered within the projects budget and timeframe.
• MEETS WITH CLIENT TO DEVELOP AND DOCUMENT AND FURTHER REFINE THE PROJECTS' SCOPE, BUDGET, TIMEFRAME AND EXPECTATIONS:
• Presents projects' program to client in a timely, clear and concise manner.
• Works with project team to design and develop projects that meet their needs and expectations while remaining within the space, budget and time constraints of the project.
• Coordinates the preparation and presentation of final construction documents, prepared in Auto CAD, that include details, drawings, schedules and specifications that accurately and completely represent the clients needs and expectations while remaining within the space, budget and time constraints of the project.
• Provides feasibility studies, preliminary, schematics, cost estimates, schedules and other related data as required in a timely, clear and concise manner.
• If applicable, prepares Auto CAD documentation in a complete, clear and timely manner representing the project's scope and expectations while using established CAD standards and other criteria.
• NEGOTIATES, SOLICITS, AND RECEIVES BIDS AND MANAGES THE WORK OF OUTSIDE CONSULTANTS (ARCHITECTS, ENGINEERS, INTERIOR DESIGNERS) AND VENDORS AS REQUIRED TO ENSURE ACCURATE AND COMPLETE PROFESSIONAL SERVICES THAT MEET THE NEEDS OF THE BSWH PROJECT CLIENT AND MEET THE TIME AND BUDGET GOALS AND EXPECTATIONS OF THE PROJECT:
• Negotiates and solicits bids and contracts from consultants and vendors that will best achieve the required results in a timely and cost-effective manner.
• Effectively manages the progress and costs of the consultants and vendors holding them accountable for fulfilling contract terms.
• Effectively manages the professional and strategic relationships with consultants and vendors to build long-term, successful, and cost-effective partnerships beneficial to BSWH.
• Serves a liaison for BSWH and consultants in a professional manner.
• Reviews and approves consultant and vendor invoices and forwards for proper disposition in a timely manner.
• COORDINATES ACTIVITIES, OVERSIGHT, REVIEWS, AND INSPECTIONS RELATED TO SERVICES PROVIDED BY BSWH PERSONNEL OR AGENTS ACTING ON BEHALF OF BSWH (EX ARAMARK) TO ENSURE THAT THE TIME AND BUDGET GOALS AND OVERALL PROJECT EXPECTATIONS ARE BEING MET IN A TIMELY MANNER:
• Ensures that all professional services delivered in-house are completed in a timely and cost-effective manner.
• Coordinates with pertinent BSWH departments or BSWH affiliated departments to ensure that the requirements of their departments (IS, Safety, IC, Engineering) are included in the contract documents and that these departments are given timely opportunities to review documents and observe construction for completeness and accuracy of their requirements.
• Ensures that all services of in-house departments pertinent to projects is delivered in a timely manner and that these services meet the time and budget goals and expectations of the project and meet the needs of the client.
• Coordinate the activities of the in-house construction staff associated with project support and ensures that their activities are completed in a timely and cost-effective manner.
• Reviews and approves any invoices associated with in-house services or requirements and forwards for proper disposition in a timely manner.
• COORDINATES ACTIVITIES, OVERSIGHT, REVIEWS, AND INSPECTIONS RELATED TO BSWH CONSTRUCTION AND RENOVATION PROJECTS TO ENSURE QUALITY WORKMANSHIP, COST-EFFECTIVENESS, ACCURACY, AND COMPLETENESS AND THAT THE OUTCOME OF THE CONSTRUCTION/RENOVATION MEETS THE TIME AND BUDGET GOALS AND EXPECTATIONS OF THE PROJECT:
• Negotiates and solicits bids and contracts from contractors that will best achieve the required results in a timely and cost-effective manner.
• Effectively manages the progress and costs the contractors holding them accountable for fulfilling contract terms.
• Observes the projects' construction sites on a regular basis to determine whether quality and workmanship expectations are being met.
• Observes the projects' construction sites on a regular basis to determine whether the construction meets the needs of the client.
• Observes the projects' construction sites on a regular basis to determine whether all requirements of Life Safety (ILSM) infection Control (ICRA's) and Safety (permits, etc.) are strictly adhered to throughout the course of the project.
• Reviews constructions budgets' and schedules on a regular basis to determine whether expectations are being met.  Notifies Project Team in a timely manner if expectations are not being met in order to quickly and successfully coordinate an approved situation.
• Reviews and approves contractor applications for payment of invoices and forwards for proper disposition in a timely manner.
• COORDINATES ACTIVITIES AND OVERSIGHT TO PROPERLY CLOSE-OUT A PROJECT:
• Ensures that all items on the projects' punch list are completed satisfactorily and in a timely manner.
• Ensures that all required close-out documentation is received from consultants, contractors and vendors in a timely manner and that this documentation is properly disposed of following required procedures.
• Coordinates the final reconciliation of the projects' budget with BSWH Financial Accounting and is reported to client in a timely manner.
• Ensures that all final project costs and timeframes are accurately documented on the Project Tracking Forms and Project Summary
• Coordinates a project close-out meeting with Project Team.
• Ensures that all invoices and applications for payment and retainages are paid and closed out in a timely manner.

KEY SUCCESS FACTORS

• Knowledge of AutoCAD, MS Office, MS Project. 
• Able to manage all tasks of a Design and Construction project from start to finish.
• Five to seven years project management of Healthcare projects preferred.
• Project Management, Design and Construction experience.

BENEFITS

Our competitive benefits package includes the following

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level
 

QUALIFICATIONS

• EXPERIENCE - 8 Years of Experience
• Bachelor's Preferred 

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About Baylor Scott & White Health

Baylor Scott & White Health (BSWH) is the largest not-for-profit health care system in Texas and one of the largest in the United States. With a commitment to and a track record of innovation, collaboration, integrity and compassion for the patient, BSWH stands to be one of the nation’s exemplary health care organizations. Our mission is to serve all people by providing personalized health and wellness through exemplary care, education and research as a Christian ministry of healing. Joining our team is not just accepting a job, it’s accepting a calling!

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