General Summary

Under general supervision, plan, design, coordinate and draft various construction and building renovation projects for the Medical System.

Principal Responsibilities and Tasks The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Program Management: Programs, plans and manages various related construction and renovation projects as a consolidated program.

• Participates in/initiates meetings with department administrators and various departments/hospital occupants, to compile data for project design and construction.
• Estimates project costs, develops schedules, determines interdependence, and develops overall program.
• Manages a group of projects as a cohesive program, ensuring the overall program budget and schedule is maintained.
• Oversees and directs the work of Architects and Mechanical and Electrical Engineers assigned to the various projects. Offers technical guidance and expertise to the project team and to external construction personnel.

2. Project Management: Designs, drafts and documents various construction and renovation projects for the Medical System in accordance with departmental procedures on projects valued up to and in excess of $10 million dollars ensuring that projects run according to schedule, meet financial objectives, are cost effective and meet organizational goals.

• Leads the hospital's administrators and user groups through the design of a project. Coordinates the planning, design and estimation activities with the user groups and designers. Coordinates technical design information to hospital personnel. Assures the sign off process is completed for the project.
• Manages the selection of architectural, engineering and interior design consultants for building construction projects in accordance with departmental procedures.
• Documents and reviews design criteria, contract documents, specifications, space requirements, and any costs associated with each project.
• Manages architects' and engineers' design efforts by incorporating the users and hospital's requirements into the design along with the associated price, time and space constraints. Manages contractors' work activities to complete the project on time, on budget, within the associated constraints and according to the design requirements.
• Develops project schedules with contractors and consultants, ensuring that schedules are continuously reviewed and revised as appropriate. Confers and coordinates the services of architects, engineers and contractors, throughout the entire construction process.
• Assures compliance with state and federal construction codes/requirements and works with consultants and contractors to resolve problems. Investigates construction problems and works with contractors for solutions.
• Works with contractors and consultants in developing project documentation such as, owner's manuals and "as-built" plans. Works with the consultants and various departments/hospital occupants to develop documents consistent with the project objectives and budget. Distributes documents to appropriate hospital personnel.
• Provides information, advice and guidance to other Project Managers, construction personnel, administrators and maintenance managers to avoid conflicts with other hospital, construction, operations or health care activities.
• Coordinates design and construction to determine construction features desired for the completed project. Assures adherence to the design construction, schedule and budget for the respective projects.
• Develops and administers capital budgets for design and construction services. Develops controls and initiatives that ensure cost effective management to budget. Develops and maintains project expense reporting systems which accurately reflect anticipated expenditures and variances.
• Communicates project requirements to departmental and operations managers, such as, space requirements, cost estimates and code compliance.
• Advises and consults with Hospital occupants affected/inconvenienced by the construction and renovation of various projects, arranging for utility outages as necessary. Arranges for utility outages as necessary.

3. Contract Administration:

• Reviews and verifies consultant and contractor credentials, fee structures and experience as it relates to the project under consideration.
• Evaluates architectural and engineering proposals, studies and reports information associated with projects. Studies, analyzes and evaluates fee proposals and architectural engineering studies, and reports on financial, technical and health care merit/qualities. Translates the information into lay person's terms. Reports information and related benefits to facilities and hospital personnel.
• Analyzes contractor bids; consults and negotiates with bidders to assure that the scope of work is understood, and the best price is obtained.
• Assures that the services received match the funds being spent by the hospital.
• Ensures timely payment for work performed.
• Negotiates and recommends contract change orders, assuring price reasonableness for scope of services performed.

4. Performance Management: Manages and provides guidance and direction to staff to ensure accurate and timely production of work, and efficient and effective operations. Coordinates functions and activities to achieve department objectives and comply with regulatory requirements.

• Performs departmental training, evaluation, discipline and performance reviews. Initiates, recommends personnel actions such as merit increases, transfers, disciplinary actions and terminations as appropriate.
• Coordinates performance management with other senior staff to assure fairness and equity between teams, and to assure financial guidelines are met in regard to merit increases.
• Promotes positive employee relations and resolves departmental problems. Promotes intradepartmental communication and cooperation.
• Participates in continuing education for department staff. Promotes and encourages professional growth and development of personnel through attendance at in-services, workshops and seminars.

5. Maintains quality standards of the trade by keeping up-to-date on changes, new regulations, new standards and The Joint Commission requirements.

6. Communicates with allied health, consultants, skilled tradesmen, medical and administrative support staff, regularly, regarding construction projects in order to develop projects, resolve problems and obtain necessary information.